CONFERENCE TERMS AND CONDITIONS

1. INTRODUCTION

1.1 The conference is organised and managed by Climate Change Professional Association (CCPA).

1.2 All applications to register for the conference, including the purchase of tickets to any of the social events, are made subject to these Terms & Conditions.

1.3 Any references in this document to ‘us’ and ‘we’ refer to the conference organisers (Climate Change Professional Association) and any references to ‘you’ refer to the conference delegate (attendee, participant).

2. BOOKINGS AND PAYMENT DETAILS

2.1 Participation in the conference for Associators is: £0

2.2 Participation in the conference for Non-Associators is: £420. Early registration price £320 (valid until 15th of May).

If a conference participant who is a Non-Associator joins CCPA within 7 days after the conference, the Associator’s annual fee is reduced by an amount equivalent to the conference fee (£320 or £420).

2.2 The conference fee must be paid within 10 days of completing registration. If there are mitigating circumstances, they can be communicated to the CCPA office via info@ccpa.earth, and this may extend the deadline beyond the initial 10 days.

2.3 Delegate passes issued for use at the conference are valid for the named attendee only. Places may be transferred only as set out in clause 3.2 below.

2.4 Once payment of the fee has been received in full the email will send to the delegate to approve the booking.

3. CHANGES TO THE CONFERENCE AND CANCELLATIONS

3.1 It may be necessary for reasons beyond our reasonable control to alter the advertised content, timing and/or location of the conference, the advertised speakers, or to cancel the conference. We reserve the right to do this at any time. Where we significantly alter the time and/or location of the conference, we will provide you with notice of the altered details. Should the full conference be moved entirely to an alternate date or cancelled the CCPA will determine the refund policy and ensure you receive notice in a timely manner.

3.2 If you are unable to attend the conference, we welcome substitute delegates at no extra cost if we have at least 2 days’ notice (to the conference start date) of the name of your proposed substitute. Notification must be given and needs to be confirmed via email at: info@ccpa.earth.

3.3 Where the delegate is unable to attend, and is not in a position to transfer their place, then the following refund arrangements apply:

(i) Registrations cancelled more than two weeks before the CCPA Conference will be refunded 50% of the registration fees (less transaction fees);

(ii) Registrations cancelled less than two weeks before the CCPA Conference will not be eligible for a refund. This includes non-attendance by the registered delegate

3.4 In the event of a cancelation or significant relocation due to circumstances beyond our control, we shall not be liable for your travel, accommodation or other costs and expenses incurred (included wasted costs and expenses). Such circumstances can include but are not limited to: acts of God, floods, lightning, storm, fire, explosion, war, military operations, acts of terrorism or threats of any such acts, any strike action, lock-outs or other industrial action and a pandemic, epidemic or other widespread illness.

4. CONTENT

4.1 Content refers to any material (written, imagery, video, etc.) which is used as part of a delegate’s paper and/or presentation.

4.2 Delegates will not use Content in any way that might infringe third party rights or that may bring us or any of our affiliates into disrepute. Including plagiarism of any kind within their presentations and papers.

4.3 The Content presented by delegates at the conference does not necessarily reflect the CCPA’s views or opinions.

4.4 To the extent that any Content made available to us online we reserve the right to suspend or remove access to such Content at any time.

4.5 The organizer reserves the right to conduct photo and video shooting during the conference and to publish such materials in the media and on social networks without the prior consent of the conference participants for such publications. If a conference participant objects to publications featuring their identity, he is required to inform the organizer, after which the organizer is obligated to refrain from such publications.

5. LIABILITY

5.1 Subject to Clause 5.3, we shall not be liable for

(i) any loss of profit, loss of or damage to data, loss of anticipated savings or interest, loss of or damage to reputation or goodwill, loss or damage to personal property or;

(ii) any indirect, special or consequential damages, loss, costs, claims or expenses of any kind.

5.2 You agree to indemnify us, our staff and our affiliates and to hold us harmless to the fullest extent permitted by law, against all loss, costs, claims or expenses of any kind arising from any act or omission by you during or otherwise in relation to a conference.

5.3 Nothing in these Terms and Conditions shall limit or exclude either party’s liability for:

5.3.1 death or personal injury caused by that party’s negligence, or the negligence of that party’s employees, agents or subcontractors;

5.3.2 fraud or fraudulent misrepresentation; or

5.3.3 any other liability which cannot be limited or excluded by applicable law.

6. GENERAL

6.1 You accept that by registering for the conference that we will contact you via phone/electronic/digital communication methods in order to inform you of matters relating to the conference and other matters which the CCPA has identified as within conference delegate interests.

6.2 These Terms and Conditions and the rights and obligations of both parties shall be governed by, and construed in accordance with, the laws of UK and both parties irrevocably agree to submit to the exclusive jurisdiction of the courts of UK in respect of any dispute which arises hereunder.

7. POLICIES

7.1 By registering to attend the conference you confirm that you have read and accepted the above clauses and will also adhere to any CCPA’s codes of practice and conduct.

We reserve the right to remove you from the conference and rescind your delegate credentials (without a refund) or take other appropriate action if you are found to breach the CCPA’s codes of practice and conduct.

7.2 The CCPA’s Privacy Policy can be found here: https://ccpa.earth/privacy-policy/

8. COMPANY INFORMATION

Climate Change Professional Association

Registration Number: 15112928

Address: 5th Floor 22 Eastcheep, London UK EC3M 1EU

Phone: +44 7425 669 507

Email: info@ccpa.earth